Executive Assistant Mayor & CEO

Who We Are 

Alice Springs Town Council is an organisation shaping the future of this iconic central Australian town. We offer our 200+ team members across our three sites, opportunities for professional growth, competitive benefits, and the chance to contribute to a vibrant and culturally rich community. Our vision of a brighter future, a prosperous and cohesive community.

We aspire to be modern, inclusive and innovative, bridging divides and forging new paths. We want to bring our community together, to celebrate this unique place of gathering where the world meets the oldest living culture on Earth.

Our Values

Leadership – our culture, values and accountability are present throughout the organisation

Collaboration – we work in partnership and are better together

Trust – nothing is more important than the trust between the community and ourselves

Respect – we respect people and genuinely care

Authenticity – what we do rings true and we do what we say

Inclusion – we value all people to create a more equal world

Commitment – we consistently strive towards our mission

Determination – we endeavour to continuously improve

Job Description

The Opportunity 

We seek an experienced Executive Assistant who can provide an efficient, proactive and confidential range of executive secretarial and administrative services to ensure that the Mayor and Councillors of the Alice Springs Town Council (ASTC), and the Chief Executive Officer (CEO) are equipped to effectively and efficiently perform their roles and discharge their responsibilities on a daily basis. Displaying the highest level of professional integrity and diplomacy, it is expected that the position will develop strong relationships to liaise constructively with both internal and external stakeholders.

Your responsibilities will include,

• Provide proactive, quality and timely executive secretarial and administrative services to the Mayor, Councilor's and CEO.
• Provide day-to-day administrative support to the Mayor, Councillors and CEO including diary management, calendar maintenance, coordination of meetings, monitoring of emails and managing requests to assist with prioritisation of work and activities.
• Respond appropriately and professionally to communications from internal and external stakeholders including officials, Elected Members and members of the public
• Liaise with responsible officers, internal and external stakeholders in the coordination of meetings and make arrangements for effective meetings including preparation of documentation and presentation materials, setting up of equipment, and catering, if required.
• Organise travel arrangements, purchasing card reconciliation and financial transactions for the Mayor, Councilor's and CEO consistent with Council policy.
• Assist in the preparation and delivery of Council meetings, Committee meetings and forums as required, including live minute taking.
• Assist in maintaining and distributing accurate registers relevant to the Office of the Mayor and the CEO.

Please find position Description here

Desired Skills and Experience

What we would like you to bring to the team

• Proven experience in an administrative and secretarial role at a senior executive level dealing with sensitive and confidential matters.
• Proficient written and oral communication skills, including the ability to write and speak appropriately for an audience. High-level of attention to detail and the ability to research, draft and prepare reports, submissions and general correspondence.
• Highly developed organisational skills, including time management and prioritisation skills, to effectively complete allocated tasks within timeframes by working autonomously or as part of the team.
• Strong interpersonal skills with the ability to interact professionally and confidently with a range of diverse internal and external stakeholders. Possess the ability to act with tact and diplomacy.
• Sound judgement and contribute to finding practical solutions and opportunities for improvement.
• Proficient computer literacy skills utilising proprietary software and programs.
• Sound knowledge of the fundamentals and protocols for ceremonies, functions and receptions.
• Flexible working hours including evening meetings, after-hour functions, and Council events.

Our Benefits

In addition to competitive salaries, Council offers the following benefits:

• Six weeks annu­al leave
• 15 days per­son­al leave
• Paid Domes­tic and Fam­i­ly Vio­lence leave
• Cultural/​ceremonial leave
• Train­ing and devel­op­ment opportunities
• Flex­i­ble work­ing arrangements
• Up to 11.5% super­an­nu­a­tion (increas­ing to 12% on 1 July 2025)
• Relo­ca­tion assis­tance for eli­gi­ble positions
• In-house health and well­be­ing program
• Employ­ee Assis­tance Program
• Free admission to the Alice Springs Aquat­ic Leisure Cen­tre

For more information about this role, please contact Alison Signor - Executive Office Manager, at ASignor@astc.nt.gov.au or 08 8950 0525.