Senior Executive Support Officer

The details:

Join City of Moreton Bay as a Senior Executive Support Officer and help shape and enhance our communities for today and tomorrow.

As a Senior Executive Support Officer, you will provide high level executive and business support to our General Manager, Manager, and Senior leaders across the Digital Transformation Directorate.

This role will see you coordinate the ongoing delivery of administrative and professional executive business support, including managing the General Manager’s electronic diary, prioritising appointments, coordinating and managing tasks and actions and organising meetings/functions, for the Digital Transformation Directorate SLT and provide executive-level confidential secretarial services.

You will also

• provide administrative support including drafting complex business documents, correspondence, reports and other relevant documents
• liaise with Councillors, departmental officers, state and federal MP’s offices and members of the public including residents
• provide leadership and direction to a high performing team
• manage customer escalations referred to the General Manager’s office, liaising with internal and external stakeholders as required to coordinate and manage professional responses
• manage, monitor and lodge General Meeting, Audit Committee, Councillor Briefing and ELT documentation
• prepare and deliver purchase orders, manage reconciliation of corporate credit cards and process financial claims for the General Manager and senior leaders

About you

We are seeking an experienced professional executive assistant with highly developed time management, work prioritisation and organisational skills. You will have extensive experience in leading and providing support at an Executive level and be proactive and self-motivated nature.

This is a role that requires exceptional professional judgement, initiative and confidentiality. You will have experience coordinating and overseeing the research and investigation of matters, with strong attention to detail in producing and analysing findings and reports in a politically sensitive environment.

You will have the ability to apply critical thinking, reasoning, evaluation and decision-making skills within a broad framework and experience providing detailed industry advice to senior leaders to ensure compliance with governance and legislative requirements.

Your excellent interpersonal skills will aid your success in this role. You will have the ability to influence and negotiate outcomes at all levels of the organisation, contributing to a positive work environment with a strong focus on provision of quality customer service.

Our team are dedicated to achieving high quality results for our community. We are focused on delivering on our corporate values of Service, Teamwork, Integrity, Respect and Sustainability - we are seeking people who have an alignment with these values and this important work. 

Position Description

Position Description_Senior Executive Support Officer.pdf

Why City of Moreton Bay?

What you do with your life matters. It’s the same with your career.

We’re the third-largest council in Australia and one of the fastest-growing areas. As Australia’s newest city, we’re building something that’s never been done before: a new kind of city, inspired and empowered by a new kind of council.

This is your opportunity to develop skills and experience in a truly unique place, at a truly unique point in time.

At City of Moreton Bay, we’re focused on the vital work we do today. But we’re also focused on the future. On what can be – for our city, our Council and your career.

Here’s what you’ll love about a career with us:

• See it. To build a city of the future, first, you have to see it. The polycentric city we’re building will bring greater prosperity, sustainability and affordability to our region. This is your chance to contribute to something that’s never been done before.
• Shape it. You’ll get hands-on in a rewarding career, serving and strengthening our communities for today and tomorrow. Our work is diverse, interesting and it matters – and it’s yours to shape and own.
• Live it. Contribute to the city you and your family want to live in and enjoy the lifestyle you deserve. And if you don’t live here, you’ll still find pride and connection in so many ways with our successful, resilient team.

You’ll also enjoy a range of other benefits:

• Find a better work-life balance with a nine-day (72.5-hour) fortnight, plus a hybrid, flexible working environment with some work-from-home days.
• Advance your skills and career through our Study, Training and Research Scheme (STARS).
• Make your pay go further with salary packaging options on novated leases, superannuation payments, smartphones and devices.
• Prioritise your health and wellbeing with discounted health insurance, free annual flu vaccinations and our Fitness Passport Program.
• Get support when you and your family need it most with our 24/7 confidential counselling service, chaplaincy program, and Mates in Construction program.
• Our Caboolture and Strathpine offices have local parking on site and are close to public transport networks, making for an easy commute.

Ready for a career that matters?

Join City of Moreton Bay, and help shape our city of the future.

Click on the 'Apply Now' button below to complete your online application. Please upload a current resume that demonstrates how you meet the requirements for this role.  You will also have the option to add a cover letter should you wish.

As part of the recruitment process, applicants will be required to undergo a National Criminal History Check.

To obtain further details please contact our Careers team at careers@moretonbay.qld.gov.au. 

For more information about City of Moreton Bay and to stay across what's happening in our region, follow us on LinkedIn.

Your Future City.
See it. Shape it. Live It.

City of Moreton Bay extends across the traditional lands of the Jinibara, Kabi Kabi, and Turrbal peoples, and we acknowledge and pay respects to our Traditional Custodians. We believe diversity of thought, background and experience creates better outcomes for our people and communities, and we strongly encourage applications from Aboriginal and Torres Strait Islander peoples and people of all ages, genders, abilities and cultural backgrounds.