Coordinator Civic Support

Coordinator Civic Support

Closing date: 12/08/2026 12:00 PM AUS Eastern Standard Time

Location: Town Hall

Department: Office of the CEO

Compensation: Annual Salary AUD $102,015.00 - $112,968.00

Employment type: Full Time

Work Arrangement: Hybrid

•  Exciting leadership opportunity
• Permanent full-time position with monthly RDO
• Band 7 $102,015 -$112,968 per annum plus statutory superannuation

About the role

Reporting directly to the Head of Executive and Civic Services, the Coordinator Civic Support performs the key role of supervising the functions of the Civic Support team, providing executive and civic support to the City of Ballarat Mayor and Councillors. As the Coordinator Civic Support, you will provide demonstrated leadership to the team across all facets of support including diary and event management, provision of strategic and advisory support, the coordination and delivery of civic events and citizenship ceremonies and coordination of communications across the organisation and externally on behalf of the office of the City of Ballarat Mayor and Councillors.

This position has a salary range from $102,015 -$112,968 per annum plus statutory superannuation with a monthly rostered day off (RDO).

About you

To be considered for this exciting opportunity, the City of Ballarat is seeking an experienced professional with demonstrated discretion throughout an extensive track record in the provision of executive and advisory support. The successful applicant will demonstrate sound experience in managing and leading a multidisciplined team, coupled with exceptional stakeholder relationship skills including the ability to manage complex stakeholder enquiries. Previous experience within a political environment with a detailed understanding of local, state and federal government context will be highly regarded.

Key Selection Criteria

• Previous experience in a local, state or federal government setting.
• Qualifications in business, administration or related discipline coupled with some relevant practical application within industry.
• Proven staff management and leadership experience.
• Demonstrated experience in the provision of executive assistance and office coordination within a confidential and politically sensitive environment.
• Highly developed organisational skills with the capacity to coordinate tasks, determine priorities, monitor workflows and operate effectively as a member of a team in a fast paced, and at times political, environment.
• Highly developed interpersonal and communication skills, written and oral, and proven ability to liaise and communicate effectively, and to obtain cooperation from management, staff, and stakeholders.
• Experience in providing quality assurance for a range of formal communications including correspondence, briefings, speeches, and reports.
• Politically astute.
• Financial Management experience including preparing budgets and monitoring activity within budget parameters

To Apply

To apply for this position please click on the apply button and submit your application. The closing date for this position is 12.00 pm Wednesday 12 August 2026.

Please ensure that you provide a cover letter, current resume and respond to the key selection criteria as outlined on the Position Description.

The successful applicant will be required to undergo an employment medical and police check.

Contact

For more information regarding the position, please see the position description or contact Julia Cornwell, Head of Executive and Civic Services on0428 050 018.
 

At the City of Ballarat, we celebrate diversity and strive to create an inclusive, flexible workplace where everyone feels welcome. We encourage applicants of all backgrounds, identities, and abilities to apply. If you need any support during the recruitment process, reach out to us at peopleandculture@ballarat.vic.gov.au

We’re proud to be a child-safe organisation, committed to protecting children and young people from harm. Our culture promotes their safety and wellbeing, and we require all successful candidates to undergo relevant screening, including a Working with Children Check and criminal history check.