Executive and Project Officer

Executive and Project Officer

Hobsons Bay Civic Centre - 115 Civic Parade Altona

Closing date: 02/08/2026

• Altona location, close to public transport
• Full time to August 2027
• Salary: Band 7 - $106,557.18 to $118,949.67 + superannuation

We're here. We're community. We're Hobsons Bay.

At Hobsons Bay City Council, we’re committed to creating a workplace that reflects our community and values. You’ll be part of a forward-thinking organisation that supports innovation, collaboration, and professional growth, and which aspires to be the exemplar of Local Government.

The opportunity

The Executive and Project Officer is a trusted, hands-on role that sits at the heart of the Sustainable Communities directorate, providing high-level executive, project and governance support to the Director Sustainable Communities.

Working closely with the Director and leadership team, this role helps drive the effective operation of the directorate through proactive coordination, clear communication and strategic problem-solving. You'll be responsible for managing executive priorities, coordinating key projects and initiatives, supporting governance and reporting requirements, and building strong relationships across Council and with external stakeholders.

This role is ideal for someone who enjoys variety, thrives in a fast-paced environment, and takes pride in delivering high-quality outcomes that support organisational and community objectives.

What you’ll do

• Provide confidential executive support, including diary management, meeting coordination and stakeholder liaison
• Prepare high-quality correspondence, reports, briefings and other executive communications
• Coordinate corporate events, civic functions, corporate calendars and Executive Leadership Team documentation
• Lead and contribute to organisational projects, research activities and strategic initiatives
• Drive process improvement and develop systems, procedures and resources that enhance organisational effectiveness

What you need to succeed

• Tertiary qualification in Business Administration (or related field) or extensive relevant experience
• Demonstrated ability to manage complex and confidential matters with discretion and sound judgement
• Strong organisational, communication and stakeholder engagement skills
• Proven ability to work independently while collaborating effectively across teams
• Experience coordinating projects, improving processes and supporting senior leaders in a dynamic environment

To be considered for this role applications should include

• A maximum 2-page cover letter which should outline your interest in the role
• A current CV which includes key achievements & relevant qualifications

Uncover more about this role in the Position Description attached below, or contact the Talent Acquisition team via [email protected]

Applications will be accepted until 11:30pm on 2 August 2026.

To ensure fairness and consistency for all applicants, we are unable to accept late submissions or submissions made via email. We appreciate your understanding and encourage timely applications via Council's online portal.

Pre-Employment Requirements 

Progressed candidates will be required to complete a National Police Record Check.

Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa with full unrestricted working rights. Work eligibility will be checked as part of the recruitment process. 

What we can offer 

• Hybrid working flexibility, whether you're home, or in our newly renovated & spacious office facilities.
• Our location in the centre of Altona is close to public transport, cafes and parks. Enjoy your lunch at the pier, or an afternoon walk along the lake.
• Go to the gym or ride your bike before work? Our End of Trip Facility offers bike storage and shower facilities to get you refreshed and ready to go!
• Exclusive staff access to our Employee Assistance Program, wellbeing programs, discounted local gym membership, Reflexology sessions, Meditation, Yoga & Circuit classes, and walking & social clubs.
• Ongoing professional development support - we'll champion your growth, because your career matters to us!
• A team that’s shaping a brighter future, working together to create a sustainable, thriving community for generations to come.
  
   

We are a proud inclusive employer. We encourage people from all walks of life to apply for our job opportunities. Our commitment is to provide diverse, safe and inclusive environments where everyone can grow and succeed.