Festival Administration Lead

• Salary Range Band 7 $107,570 - $120,376 plus 11.5% Super
• Full time, 4-month temporary position
• Located at St Kilda Town Hall or with flexible working arrangements possible.

About the Organisation 

The City of Port Phillip is an inner-city council with around 1000 employees who deliver more than 100 programs and services to our residents, businesses and visitors. These range from childcare and immunisations, to libraries, management of parks and open space, rubbish collection, road maintenance and more. City of Port Phillip has zero tolerance for child abuse and is a committed Child Safe organisation. 

About the Role

Do you want to play a role in supporting the delivery of major events, such as the St Kilda Festival? 

We are seeking to recruit an enthusiastic and engaged individual with public event and administration experience, combined with excellent customer service and budgeting awareness to lead administration activities for the St Kilda Festival. Vital to success in this position will be your ability to communicate effectively across a broad team and manage your time and work priorities in a busy environment.

Duties:

• Coordination of general administration for City of Port Phillip festivals, including:
• Administration of all tenders and multi-year contracts
• Contract administration and management of centralised contracts
• Oversight of compliance with internal policies relating to Council processes such as procurement, finance and recruitment
• Administration of income and expenditure for relevant programs, including processing of purchase orders, quotes, and invoices, and ensuring compliance with relevant policy and legislative requirements
• Contract administration for relevant programs, including artists, participants, suppliers, and their associated procurement requirements
• Liaison with festival artists and participants, including administration and communications management
• Coordination of artist payments and contracts across the Arts, Festivals and Events team
• Coordination of centralised administration within the Arts, Festivals and Events team, such as casual staff rosters, scheduling and other projects as they arise

Skills and Experience 

• Degree or diploma in Governance, Business, Events management, or similar discipline with some relevant experience; or lesser formal qualifications with substantial relevant experience
• Experience in the operational procedure of local government or similar organisation, including financial administration
• Experience in contract or tender administration
• Experience of the festivals, events, music, or film industries would be an advantage
• Experience in leading and supervising staff
• Proven application and use of Word/Excel/Outlook/Windows at an intermediate level and ability to learn and adapt to new software packages

Culture 

People enjoy working at the City of Port Phillip because we are a welcoming, healthy and inclusive workplace.  We offer a vibrant and diverse work environment where our employees can develop both professionally and personally whilst planning and delivering a range of important services and programs to the community. 

Benefits

• We offer a workplace that accommodates your working style and needs.
• Be supported and empowered by a leadership team that is community-focused, with a strong desire for change and a culture that encourages teamwork and innovation.
• Training and development opportunities, study assistance, flexible working conditions, paid parental leave, an active social club, a health and wellbeing program, and a well-regarded Employee Assistance Program (EAP).

Security Requirements and Professional Obligations   

Pre-employment screening will apply to all appointments.  

Prior to a formal letter of offer, preferred applicants will be asked to provide:

• Evidence of mandatory qualifications/registrations/licences,
• Sufficient proof of their right to work in Australia, and
• Sufficient proof of their identity.
• Complete a National Police Check completed via City of Port Phillip’s Provider.
• Evidence of a Working with Children Check (employee type with City of Port Phillip registered as the organisation).

How to Apply

Click APPLY

All applicants must provide a Resume and Cover Letter in response to the key selection criteria located on the last page of the position description. The Cover Letter should be no longer than 2 pages and include each heading in the Key Selection Criteria.

Note: Only applications submitted via the online Recruitment Portal will be considered and only shortlisted candidates will be provided feedback.

Further information can be obtained by contacting Holli Taylor, Coordinator Festivals & First Peoples Programs via email holli.taylor@portphillip.vic.gov.au or phone 0422 944 786

Applications close 11.59pm Friday 20 September 2024.

The City of Port Phillip is an equal opportunity employer, committed to an inclusive and accessible environment where diversity is valued. We actively welcome and encourage candidates from culturally and linguistically diverse backgrounds, First Nation and Torres Strait Islander candidates, members of the LGBTQIA+ community and candidates with a disability.

If you have accessibility requirements or require an adjustment to participate in our recruitment and selection process, please contact Shane Turner (Recruitment Advisor) on phone 0421 757 521 or email: recruitment@portphillip.vic.gov.au