EXECUTIVE ASSISTANT | INFRASTRUCTURE SERVICES DEPARTMENT
Grenfell is located in a picturesque valley at the foot of the Weddin Mountains. Home of fine heritage architecture as well as affordable housing, the town offers great lifestyle options.
The great outdoors teams with pioneering history, culture and social activity makes the Shire a great place to live and work.
The Council is seeking applications from suitably qualified and/or experienced staff to meet Council's operational plan requirements for the position of full-time Executive Assistant | Infrastructure Services Department.
Reporting directly to the Director Infrastructure Services, the role provides accurate and timely support to the Director, to assist Council to achieve positive Operational Plan outcomes. Council is looking for a reliable and customer focused team member who is committed to providing excellent service for our community.
Key Responsibilities
Within the area of responsibility, this role is required to:
Act as the initial point of contact for the Department, diverting to the appropriate officers to resolve, together with the Customer Service Team, in the first instance; where appropriate.
Complete general administrative tasks and provide support with but not limited to, emails, letters, memos, reports and file notes.
Provide secretariat functions including scheduling of meetings, creating agenda, taking minutes and preparing papers.
Collate the timely, efficient and regular publication of the Works Program which guides completion of essential tasks contained in the Operational Plan.
Create fortnightly Facebook posts for works updates.
Coordinate the diary for the Director of Infrastructure Services and assist with administrative requirements, meeting arrangements and production of documentation required to facilitate effective Departmental performance.
Assists with Departmental Training Plans in conjunction with Human Resources and Work Health and Safety Officer.
Coordinate the sourcing, production and placement of Departmental website information.
Receives, records and tasks Service Requests/Complaints. Follows up with appropriate Officers as required.
Monitors and/or produces (drafts) appropriate Policy and Procedure documents relevant to the Department.
Processes financial requirements including purchase orders, invoices, related correspondence, and reconciliations.
Complies with WHS legal, policy and procedural requirements and facilitates them when required.
Provides quality assurance on documents prior to submitting to the Director.
Essential requirements
Business/Administration Certificate qualifications or equivalent extensive experience in a comparable field experience.
Demonstrated experience in secretariat functions i.e. meeting agenda preparation and taking minutes of meetings within strict deadlines.
Demonstrated experience in a multi-faceted office environment.
Achievements in work process improvements that enhance effectiveness, efficiency and productivity.
Effective communication and interpersonal skills.
Highly developed organisational, interpersonal and time management skills.
Highly developed written and oral communication skills with both internal and external customers.
Highly developed experience and skills in computers including all Microsoft Office suites and other related software.
Class C Driver's Licence.
Desirable
Local Government experience.
Ability to work within a diverse workforce to assist in achieving Council’s Operational Plan objectives.
Intending applicants should be able to meet the requirements set out in the position description availableon Council’s website http://www.weddin.nsw.gov.au/council/employment, or by contacting Human Resources on (02) 6343 1212.
Condition of employment
Salary Range of $1403.60 to $1543.95 per week, based on experience.
Satisfactory health assessment, drug and alcohol screening, police and working with children check is a pre-requisite to an offer of employment.
Appointment to the position will be in accordance with the NSW Local Government (State) Award and Council’s salary structure.
