Panel Support Officer

WHY US:

At Liverpool City Council we’re embarking on critical growth projects for our city, and we are looking for an experienced administration and coordination professionals to be part of a team that’s building a city that will set new standards for excellence. 

JOB DETAILS             

Permanent full-Time          

35 hours, 5 days/week         

$83,635.86 to $91,643.51 + Super

JOB DESCRIPTION

We are seeking a highly organised, proactive and customer-focused professional to coordinate and support the delivery of Council’s internal and external planning panels and Pre-Development Application lodgement meetings processes.

As a key point of contact on behalf of Council, you will be responsible for the end-to-end coordination of panel sessions, including the Liverpool Design Excellence Panel (DEP), Liverpool Local Planning Panel (LPP) and Sydney Western City Planning Panel (SWCPP). The role will regularly require attendance and coordination of meetings outside standard working hours and will work closely with panel members, Council staff, applicants, industry professionals and community stakeholders.

Key responsibilities
In this role, you will:

• Coordinate, arrange and oversee panel sessions from end to end, including coordinating panel members, managing meeting invitations, preparing agendas, minute taking and completing post-meeting actions.
• Coordinate and oversee Pre-Development Application lodgement meetings, ensuring all associated tasks are completed efficiently and within required timeframes.
• Manage the Pre-Development Application inbox, allocate applications and coordinate the scheduling of meetings.
• Manage requests for information from panel members, ensuring responses are timely, accurate and consistent with relevant Council policies and procedures.
• Provide sound administrative and procedural advice to support the effective delivery of panel sessions, including meeting requirements, appointments, documentation and session preparation.
• Build and maintain effective relationships with a broad range of stakeholders, including panel and committee members, architects, developers, industry experts, community representatives and Council staff.
• Identify and implement opportunities to continuously improve the efficiency, effectiveness and overall coordination of panel processes.
• Create purchase requisitions and process purchase orders in accordance with Council procedures.
• Provide timely, accurate and high-quality word processing, data entry and document preparation in accordance with appropriate administrative standards.
• Maintain effective administrative, information management and record-keeping systems and procedures to support the Development Assessment Department.
• Ensure panel and meeting administration is delivered professionally, efficiently and with a high level of attention to detail.

ABOUT YOU

You will be a highly organised and confident administrator who can manage multiple priorities, coordinate complex meeting arrangements and communicate effectively with a diverse range of stakeholders.

You will demonstrate strong attention to detail, excellent written and verbal communication skills, sound judgement and the ability to work independently while supporting a busy development assessment environment.
Experience coordinating committees, panels, meetings or similar governance processes, particularly within a local government or planning environment, will be highly regarded.

BENEFITS OF WORKING AT LCC

• Be rewarded with an attractive annual salary package (Salary will be dependent upon the relevant skills, experience, and competencies of the successful applicant.)
• Flexible work arrangements – including flexi time and hybrid working arrangements (with the ability to work some days each week from home
• Free parking is available nearby, with subsidised parking also available.
• Access to a Fitness Passport membership
• Internal professional Learning and Development

Liverpool City Council is committed to providing a working environment that supports all employees to reach their full potential.

To be eligible to apply for permanent positions at Liverpool City Council, you need to be an Australian Citizen or Permanent Resident.

We welcome candidates from all backgrounds and value diversity and inclusion in our workplace. We encourage all applicants, including First nation people, people with disability, LGBTIQ and culturally diverse communities to join Council.

All successful candidates will be required to obtain a National Police Check as part of the recruitment process and may be required to undergo a pre-employment medical check

HOW TO APPLY: 

Please click the 'Apply' button above. Applicants must submit a covering letter outlining your interest and how your background and experience suit this opportunity, as well as your resume. 

Click herefor a copy of the position description

CLOSING 8pm 8 September 2026

Be part of creating the future, for further information about the position please contact Patricia P 02 9711 7719, Talent Acquisition Partner at [email protected]