Your Opportunity
Are you ready to join Council in an exciting role working closely with the Mayor and Councillors? You will provide high quality, executive administration coordination in this highly trusted role which operates at the heart of the organisation. You will also deliver efficient, accurate and reliable professional administration and support services, in a manner that both underpins and enhances the performance of the Mayoral Office for the benefit of the community we serve.
If you thrive in a fast-paced environment, love variety, and enjoy working with senior leadership, this is a not to be missed opportunity to step into an enriching and rewarding career in local government.
Term: Permanent Full-time
Hours of Work: 72.5 hours per fortnight
Pay Level: $2974.96 to $3175.82 per fortnight (Level 3), plus 12% superannuation and 17.5% annual leave loading
In accordance with Council's Enterprise Agreement and the relevant Award. Pay rate dependant on relevant skills and experience.
Employment Base: Warwick, QLD or Stanthorpe QLD by agreement
Applications Close: 11:59pm Tuesday 10 February 2026
About the Directorate
The Executive Services Directorate plays an integral part in delivering on the outcomes of Council’s 2021-2026 Corporate Plan and related strategies. The Directorate works directly with the offices of the Mayor and Chief Executive Officer (CEO) whilst providing a high level of customer service to Councillors, Directors, Managers, Council staff and the community. The Executive Services Directorate is made up of the Executive Support unit, the Economic Development Department, the People and Safety Department, and the Communications and Marketing unit.
What You Will Do
For full details of this position, please ensure you download the Position Description below.
The complete Key Responsibilities of this role can be found in the Position Description. These include (but are not limited to):
- Coordinate meetings and provide secretariat assistance support as required, including preparation and distribution of agendas, booking of venues, accommodation, facilities, catering and equipment, taking of accurate minutes during meetings.
- Liaise with elected members, government departments, community organisations, members of the public and senior management of Council to ensure effective communication with a high level of customer service.
- Under the direction of the CEO, assist to plan and coordinate activities, projects and functions, and attend events and functions to provide the Mayor with executive/administrative support as required.
- Undertake duties in a professional and timely manner and exercise a high degree of integrity, judgement, confidentiality and sensitivity in all work-related matters.
What You Will Need
To be considered for this role, you will need:
- The legal right to live and work in Australia
- Certificate in Business Administration (or related discipline) and/or ability to demonstrate equivalent experience relevant to the role.
- A Class C (car) licence or greater is required in this role.
- A Blue Card (Working with Children) or the willingness and ability to obtain this card is required.
- Demonstrated ability to handle matters of high sensitivity with confidentiality and integrity.
- Well-developed communication and interpersonal skills and proven ability to provide accurate, helpful and timely support to both internal and external customers.
- Demonstrated ability to develop a working knowledge of a diverse range of functions and tasks, the accurate interpretation and application of relevant policies, procedures and processes, and to develop and improve administrative procedures and practices to improve efficiency.
- To be able to demonstrate your competence in relation to all of the Selection Criteria as detailed in the Position Description
What We Offer
At Southern Downs Regional Council, we know that that our people are our strength. With this front of mind, we provide a wide range of benefits and a holistic approach to supporting our employees, including:
- Competitive wages, conditions and allowances
- Salary packaging and remote area benefits available, which can significantly increase tax savings and take-home pay
- Discounted corporate health insurance plans
- Improved work-life balance opportunities, such as a 9-day work fortnight and consideration of other flexible work options
- Generous leave provisions including Special Family Leave, Cultural Leave and 17.5% annual leave loading
- Access to a wide range of health and wellness initiatives, including free, skin checks, flu vaccinations and wellness medicals, and discounted gym memberships
- Employee Assistance Program for staff and their families (24/7 access). This service includes counselling, financial coaching, nutritional support and legal referrals, as well as access to specialised wellbeing support for LGBTIQA+ individuals, First Nations people, and individuals experiencing domestic and family violence through dedicated helpline
- Opportunities for on and off the job personal and professional development (study assistance available in accordance with policy)
To view comprehensive details of our employee value offering, please click HERE. (Note when viewing this job vacancy through SEEK.com - you will be able to access this link once by clicking on the "Apply" button, or by visiting the job advertisement on our website at www.https://www.sdrc.qld.gov.au/council/careers-at-council/current-job-vacancies)
Further Information
For further information about this role and working for Southern Downs Regional Council, please refer to the documents below:
(Note when viewing this job vacancy on SEEK.com - the links to information below will only be available once you click on the "Apply" button. Alternatively, you can access them via the job advertisement on our website at https://www.sdrc.qld.gov.au/council/careers-at-council/current-job-vacancies).
If you have any additional enquiries in relation to this position, please contact People and Culture, on 1300 697 372.
Apply Now!
At SDRC, we believe that diversity enriches our workplace, drives innovation, and leads to better outcomes. We welcome applications from qualified people of all backgrounds, ethnicities, genders and abilities, who have applicable working rights in Australia.
To apply for this opportunity, you will be asked to complete an online application form and provide:
- A short written response (maximum 1-2 pages, dot points acceptable) on how your experience, abilities, and knowledge match the selection criteria of this role (as outlined in the Position Description); and
- Your current CV or Resume.
When you are ready to begin your application, please click on the "Apply" button below to be taken to our online application portal. Please ensure you provide all of the information requested and that your application is lodged by the closing date (as shown above). Should you have any difficulty lodging your application online, please contact our People & Culture team on ph 1300 697 372 for assistance.
We look forward to receiving your application.
Southern Downs Regional Council – A Great Place to Work
What we do at SDRC is more than just a job to us. Whether it’s maintaining our clean water supply, keeping our parks and gardens beautiful, servicing our plant and vehicles, providing contemporary library services, responding to natural disasters or showcasing our region’s immense natural beauty and economic strength, every Council employee strives to make a real difference for our local community.
Few employers combine so many diverse disciplines (eg engineers, childcare workers, trades such as mechanics and plumbers, safety specialists, project managers, plant operators, finance experts, IT specialists and urban planners to name a few) in one organisation. At SDRC, we work together towards the same goal. By integrating a multi-disciplined workplace with collective ideas and skillsets, we provide unique opportunities for our people to develop and grow within their chosen career.
We are passionate about aligning business, community and government to achieve social, economic and environmental outcomes. We believe this is best realised when people are invested in the long-term outcomes of where they live and work. If this sounds like you too, then working in local government at SDRC may be right for you.
