Project Coordinator

• Pivotal role in supporting delivery of Hutt City’s major capital works programme across transport and infrastructure
• Keep projects on track with coordination, reporting and financial support
• Embed best practices, support project governance and coordinate teams to drive results
• Join a collaborative Capital Delivery team making a real impact for our community

About the Role

We’re looking for a proactive and organised Project Coordinator to join our Capital Delivery Unit. In this role, you’ll provide coordination and administrative support across our capital works programme, helping ensure projects are delivered on time, within budget, and to the right quality.

You’ll assist with project planning and scheduling, maintain project documentation, and help prepare reports, governance papers, and meeting minutes. You’ll also support project managers with financial administration, including budgets, purchase orders, invoices, accruals and Waka Kotahi claims, as well as tracking risks, issues and interfaces across projects.

Alongside this, you’ll provide general administrative support to the wider group – from coordinating meetings and room bookings to supporting regular reporting processes and good information and records management.

About You

You’re an experienced Project Coordinator who enjoys keeping things organised, supporting others to deliver, and working as part of a busy, supportive team. You’re comfortable juggling multiple tasks, have great attention to detail, and communicate clearly with people at all levels.

You will bring:

• 3+ years of experience as a project coordinator, ideally in a complex capital works or infrastructure environment
• The ability to work positively and productively with stakeholders, colleagues and team members
• Experience maintaining project finances and preparing reports, presentations and other project artefacts
• Strong MS Office skills (Word, Excel, PowerPoint); experience with MS Project or similar tools is an advantage
• A customer and community-focused mindset, with the ability to understand and prioritise needs
• Openness to change, a continuous improvement mindset, and a willingness to support others during busy periods

About Us

At Hutt City Council our vision is to build a connected, resilient and inclusive city where all our people thrive. Kia noho mai tēnei tāone hei pou herenga waka, hei pou herenga kaupapa, hei wāhi whai hua ki hōna iwi.

Our people are ‘proud to be part of it’ - working here is truly rewarding knowing together we're making a genuine difference to Te Awa Kairangi ki Tai Lower Hutt and its people, both now and into the future. Tūhono mai. Come join us!

Some of our great benefits include:

• Paid birthday leave
• Wellbeing leave, plus additional wellbeing perks
• Flexible work options
• Discounted health insurance

Applications close at 11.55pm on 11 January 2026. Due to the holiday period, there may be some delays in communicating with candidates and we apologise for any inconvenience. Applications will be reviewed as they are received, and interviews may be progressed before the closing date, so we encourage you to apply as soon as possible. We reserve the right to withdraw the job advertisement at any time.