Executive Assistant - Development & Regulatory Services

Executive Assistant - Development & Regulatory Services

 Closing date: 28/08/2026 9:00 AM W. Australia Standard Time

 Location: Tom Price

 Department: Community Development

 Compensation: Annual Salary (FT & PT pro-rata) AUD $105,557.54 - $119,797.00

 Employment type: Permanent Full-Time

 Work Arrangement: On-site

Executive Assistant – Tom Price

Shire of Ashburton

Tom Price, WA

(Onsite)

Government - Local (Government & Defence)

Full time

Join the Shire of Ashburton in Tom Price and play a key role supporting the Director Development and Regulatory Services while contributing to the efficient delivery of projects, governance and services that help shape our communities.

About Us

The Shire of Ashburton services the administrative centre of Tom Price and the towns of Onslow, Pannawonica and Paraburdoo.

The Shire also encompasses the Aboriginal communities of Bindi Bindi, Wakathuni, Bellary, Youngaleena and Ngurawaana.

Our vision is to embrace our unique Pilbara environment and lifestyle, by developing vibrant, active and connected communities.

We believe that social values are worth fighting for, and that everyone deserves to share in the richness created from where we choose to invest, live and visit.

What's on Offer?

• Base salary commencing from $93,557.54 per annum.
• Additional $12,000 per annum pro rata Cost of Living Allowance paid on top of your salary.
• Total cash earnings from $105,557.54 per annum plus superannuation.
• Six weeks' annual leave plus an additional Annual Wellbeing Day.
• Annual Health & Wellbeing Allowance of $300.
• Superannuation match scheme (Shire contribution up to 21%).
• Ongoing training, development and career progression opportunities.
• The opportunity to work within a progressive and supportive local government organisation.

About the Position

The Executive Assistant provides high-level executive, governance and administrative support to the Director Development and Regulatory Services while coordinating reporting, business administration and operational activities across the Directorate.

This is an exciting opportunity for a highly organised and proactive professional who enjoys working in a fast-paced environment, managing competing priorities and supporting senior leadership to achieve strategic outcomes.

This position is responsible for:

• Providing confidential executive support to the Director Development and Regulatory Services.
• Coordinating calendars, meetings, travel arrangements, correspondence and operational commitments.
• Preparing and reviewing professional reports, presentations, briefing notes, agendas, minutes and correspondence.
• Coordinating Directorate reports, Council reports, policies and strategic documentation.
• Monitoring and following up actions arising from meetings, Council resolutions and organisational priorities.
• Maintaining records, registers and document management systems in accordance with legislative and organisational requirements.
• Supporting financial administration including purchase orders, invoices, reconciliations, budget monitoring and expenditure tracking.
• Coordinating monthly, quarterly and annual reporting requirements across the Directorate.
• Organising meetings, workshops, stakeholder consultations and business planning activities.
• Supporting project coordination, process improvement initiatives and business efficiency outcomes.
• Building productive relationships with internal and external stakeholders, including government agencies, businesses, contractors, developers and community members.

About You

To succeed in this role, you will bring:

• Demonstrated experience in an Executive Assistant, Executive Officer, Governance Officer, Senior Administration or similar role.
• Experience supporting senior leaders and coordinating multiple priorities within a complex environment.
• Highly developed organisational, administration and time management skills with strong attention to detail.
• Advanced proficiency in Microsoft Office applications including Outlook, Word, Excel, PowerPoint and Teams.
• Demonstrated experience preparing professional reports, agendas, minutes, presentations and correspondence.
• Experience maintaining electronic records management and document control systems.
• Strong interpersonal, stakeholder engagement and customer service skills.
• Demonstrated ability to exercise initiative, discretion and maintain confidentiality.
• Excellent written and verbal communication skills.
• Current C Class Driver's Licence.

How to Apply?

Applications must be submitted online via the Shire of Ashburton website: www.ashburton.wa.gov.au and applications will close at 9:00 AM on Friday 28th August June 2026. Shortlisting may commence immediately.

Note: This vacancy may close early if a suitable candidate is identified. Your early application is encouraged

For further information, please contact Haris Cooper, People & Culture Advisor, on 0429 443 458.

All terms and conditions are as per the Shire of Ashburton Industrial Agreement 2026.

The successful candidate will be required to obtain a National Police Check and provide evidence of qualifications prior to commencement. We strongly encourage applicants to begin this process when applying.

The Shire of Ashburton is committed to diversity and strongly encourages candidates from different cultural, gender and age backgrounds to apply.

Please Note: Canvassing of Councillors or Shire Employees will disqualify applicants.