Records and Administration Officer

Records and Administration Officer

Ongoing Applications

• Reference number3008
• Job TypeFull Time
• PackageLevel 3
• Position DescriptionPosition Description: Records & Administration Officer(PDF, 340KB)

Diamantina Shire Council is seeking a suitably experienced Records and Administration Officer to join its Corporate Services team in Bedourie.

Reporting to the Governance Manager, the position is responsible for coordinating Council’s records and information management function. This includes maintaining Council’s electronic and physical records, administering the Electronic Document and Records Management System, supporting legislative compliance and helping staff apply effective recordkeeping practices.

Key responsibilities

The Records and Administration Officer will:

• register, classify and maintain electronic and physical records
• administer Council’s Electronic Document and Records Management System
• maintain records metadata, security classifications and access permissions
• coordinate records retention, archiving and lawful disposal
• monitor compliance with records management policies and legislation
• undertake quality assurance reviews of records and information
• provide advice, training and user support to Council employees
• assist with records required for audits, legal matters and information access applications
• prepare correspondence, reports and administrative documentation
• provide professional customer service to internal and external customers.

About you

The successful applicant will have demonstrated experience in records management, information management or document control within a regulated environment.

You will also have experience administering an electronic records management system, sound knowledge of records classification, metadata, retention, disposal and information security, and the ability to interpret relevant legislation, standards and organisational policies.

A current Queensland C Class Driver Licence and National Police Check are essential. A Certificate IV or Diploma in Recordkeeping, Information Management or Business Administration, experience using MAGIQ or a similar system, and previous local government experience are desirable.

How to apply

Applicants should submit:

• a resume
• a cover letter
• relevant qualifications
• applicable tickets or licences

to [email protected].

Please refer to the Position Description for the full responsibilities, selection criteria and employment requirements.

More Information 

For more information, call Ally on 0474 076 635 or email [email protected]. 

Diamantina Shire Council is an Equal Opportunity Employer. All applications will be assessed in accordance with merit-based selection principles.